Bureau of Historic Preservation Online Grants System

Select the project category for which grant funds are requested. If you are unsure of which category to select, please refer to the definition at the right of each project category.

• Acquisition Projects
  Acquisition of historic properties or archaeological sites.
• Development Projects
  Development activities for historic properties (e.g. buildings, monuments, structures, ships, railroad locomotives and rolling stock, etc.) including restoration, rehabilitation, preservation, reconstruction, and site-specific planning for these activities.
• Archaeological Projects
  Archaeological research, field investigation, testing, analysis, and publication of findings of archaeological excavations.
• Museum Exhibit Projects
  Research, design, fabrication, and installation of exhibits within Florida history museums.

The title should reflect the name of the property, area, museum, or exhibit, and the goals of the proposed project. The title should be consistent with previous applications/awards. (For example, Smith House Rehabilitation, South Mill Archaeological Excavation, etc.)

• a) Project Title

• b) Name of Property (if applicable)

• b) Street Address

• c) City

• e) Primary County
  Alachua Baker Bay Bradford Brevard Broward Calhoun Charlotte Citrus Clay Collier Columbia DeSoto Dixie Duval Escambia Flagler Franklin Gadsden Gilchrist Glades Gulf Hamilton Hardee Hendry Hernando Highlands Hillsborough Holmes Indian River Jackson Jefferson Lafayette Lake Lee Leon Levy Liberty Madison Manatee Marion Martin Miami-Dade Monroe Nassau Okaloosa Okeechobee Orange Osceloa Palm Beach Pasco Pinellas Polk Putnam Santa Rosa Sarasota Seminole St. Johns St. Lucie Statewide Sumter Suwannee Taylor Union Volusia Wakulla Walton Washington

• For locations without a street address, provide the USGS 7.5 Minute Quadrangle Name and the Township, Range, and Section coordinates in this section. To determine Township, Range and Section, at least one of the following is needed: property tax appraisal number or latitude/longitude coordinates for the property. For information and assistance, visit http://dos.myflorida.com/historical/preservation/master-site-file/ or contact the Florida Master Site File by phone at 850.245.6440 or 800.847.PAST.

• f) USGS Quadrangle Name

• g) Township

• h) Range

• i) Section

Important: In listing the items to be paid with grant funds and matching funds, please remember:

1. a) The following categories of expenditures are non-allowable for expenditure of grant funds and match:
   1. 1) Capital improvements to non-historic properties, except as required for installation of a new museum exhibit.
   2. 2) Capital improvements to historic properties inconsistent with applicable historic preservation standards promulgated by the National Park Service, United States Department of the Interior or the Division for the types of projects indicated. Please view The Secretary of the Interior’s Standards and Guidelines for Archaeology and Historic Preservation at www.nps.gov/history/local-law/arch_stnds_0.htm for more information.
   3. 3) Vehicular circulation (drives) and parking; sidewalks, landscape features, planting, irrigation systems and site lighting ( Exceptions: provision of code-required handicapped parking pad and walkway; sidewalk required to link code-required handicapped parking pad to the accessible entry, planting required to halt erosion, and limited site-lighting required for security.
   4. 4) Expenditures for furniture and equipment, unless specifically authorized as a part of the grant project.
   5. 5) Entertainment, food, beverages, plaques, awards, or gifts.
   6. 6) Operational support (i.e., organization salaries, travel, supplies). Note: project-specific travel costs may be allowed if specifically requested and approved during the application review process. Travel costs must be required for completion of project work and must be included in the Project Budget.
   7. 7) Indirect costs including overhead, non-grant related administrative costs, and general operating costs, except as allowed in 1A-39.005(9), Florida Administrative Code .Note: Administrative expenditures directly attributable to management and oversight of the grant-assisted Project and to meeting the reporting and associated requirements of the Historic Preservation Grant Award Agreement are eligible grant expenditures or match contributions. In aggregate, such expenditures, whether grant expenditures or match contributions, shall not exceed 10% of the grant award amount.
   8. 8) Insurance costs (Exception: costs for builder's risk, workers compensation and contractor's liability insurance.)
2. b) All grant and match expenditures must be incurred during the grant period, except as allowed in 1A-39.009(3), Florida Administrative Code. Unless approved by the Division in writing in accordance with 1A-39.009(3), costs incurred prior to the grant period will not be eligible for payment with grant funds or eligible to be credited as part of the applicant’s matching share. No costs incurred after the grant period has expired will be eligible for payment with grant funds or eligible to be credited as part of the grantee's matching share.
   
   Matching funds include: cash funds, the value of in-kind services or volunteer labor directly involved in project work, and the value of donated materials. 25% of total match must be cash match. The applicant organization’s staff salaries are considered in-kind match contributions, not cash match contributions. In-kind services include salary and benefits but not overhead costs or profit. In-kind service or volunteer labor must be valued at the prevailing minimum wage unless it is documented that the donor is performing services or labor in which he or she is regularly employed at a higher wage. Donated material must be valued at the actual cost.
   
   Public funds must be identified by source: e.g. appropriated funds, Community Development Block Grant funds, etc. Major private donations, such as foundation grants, should be clearly identified. See information below for details regarding match requirements. Applicants requesting REDI Match Reduction in question 5 shall only be required to provide a 10% match. See question 5 for additional details.
3. c) According to 1A-39.003(6), Florida Administrative Code, eligible Development activities involving religious property are limited to exterior work and interior work essential to the preservation of the property’s basic structural integrity. (Examples include: foundation repairs, repairs to columns, load bearing wall framing, roof framing, masonry repairs, and window and exterior door repairs.) Non-allowable costs include repair or restoration of interior features or finishes and other capital improvements to the interior and accessibility improvements.
4. d) In general, if an item or activity is not considered an allowable grant-funded expense, it will not be allowed as part of the applicant's match. See question 15 below for more information on match requirements.
5. e) Should you have questions regarding the eligibility for a specific activity for grant funding or contribution to match, please contact the Division's grants staff at 800.847.7278.
• Project Budget

  When the relationship between specific Work Items in the Project Budget and the objectives of the project may not be obvious, please provide clarification regarding the necessity for or contribution of those Work Items to the successful completion of the project.
  
  The amounts listed in Total Grant Funds and Total Match values below must equal the totals listed in responses to Amount Requested and Match. A detailed description of the applicant's match must be addressed. Documentation of all match must be included (see instructions in Attachment Checklist for Attachment A).

  	Work Item Description	Grant Funds	Match Value	Match Type	Sub-Total	Delete
  1				Cash In-Kind Services and Labor Donated materials No Match		[Add Row]
  Totals, if any, are calculated in the review section.

Enter the amount of grant funds being requested and the amount of proposed match. These numbers must match the totals (above? In Question 4 – this should reference the Budget question, which should come just before this one). The maximum request amount for a single application is $350,000; the minimum request amount for a single application is $50,000.

The match requirement must be the greater of $50,000 or 50% of the requested grant amount. Applications for projects in REDI counties and REDI communities may request a Reduction of Match Requirements.

• a) Amount of Grant Funding Requested

• b) Match Amount

Select the schedule by which grant funds will be disbursed should the project be funded.

• Reimbursement
  Expenditures are reported on a biannual basis and the State reimburses upon approval.
• Advanced Disbursement
  1 advanced payment of 25% of the grant funds and then expenditures are reported on a biannual basis and the State reimburses upon approval.

Applicants for projects located in counties or communities that have been designated in accordance with Section 288.0656 and 288.06561, Florida Statutes, may request a reduction of match to 10% of the requested amount.

Am I a REDI Community?

• Yes
• No

• a) Provide the estimated total floor area (square footage) of all floors of the structure (the house or building, for example):

• b) Provide the estimated area(s) in square feet for each project element listed in the Scope of Work (floor replacement, repaint walls, reshingle roof). If an element is not measureable in square feet, provide quantities (example: replace 15 door knobs):

• c) Will you be hiring or contracting with professional architectural or engineering services to assist with the restoration work?
  NOTE: Professional architectural and engineering services are REQUIRED if the Scope of Work includes structural work, occupancy classification change (such as from residential to museum) and work that affects life safety (fire protection and egress)

  • Yes
  • No

• If yes, the services must be addressed in the Project Budget. Architectural and engineering fees calculator is available at the Florida Department of Management Services’ Design Professional Fee Guidelines web site. Please consider using the online estimate service fees rather than providing a quote. A category “C” value is most appropriate for rehabilitations.

• a) Justification of Historical Theme

  Explain why this exhibit is important to Florida History.

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• b) Detailed Description of Project Work

  Describe each of the following major elements of the exhibit in sufficient detail to demonstrate how the exhibit will be produced and what methods will be used to achieve your project goals. Include research, artifact selection, text/script development, design, fabrication, installation, educational programming, and promotion. Include preliminary exhibit design documents, if available.

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• c) Educational Programming

  Provide detailed plans for programs, workshops, and publications associated with the exhibit.

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• d) Collections

  Describe how artifacts will be used in the project. Please describe in detail the conservation measures to be used in the exhibit to protect the artifacts. If objects are to be loaned from other institutions, please include letters of confirmation from the lending institutions in Attachment G.

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• e) Exhibit Size/Type
• 1) What is the planned square footage of the exhibit?

• 2) Indicate the type of exhibit below:

  NOTE: If the exhibit is designed to travel and you have already received commitments from participating institutions and venues, please include them in Attachment G.

  • Permanent
  • Temporary
  • Traveling
• f) Key Research and Exhibit Development Personnel

  Identify key project personnel, if known. Include curriculum vitae for key project personnel. This documentation must clearly demonstrate that project oversight will be provided by a historian meeting the Secretary of the Interior's Professional Qualification Standards for History located at http://www.nps.gov/history/local-law/arch_stnds_9.htm.

  	Key Project Personnel	Responsibility	Delete
  1			[Add Row]

• a) Previous Archaeological Site Reports or Surveys

  Provide the title, publication date, if applicable, and author or principal investigator of any previous archaeological site reports or surveys of the property. Include one copy of applicable previous site reports and/or surveys.

  	Report/Survey Title/Author or Principal Investigator	Date	Delete
  1			[Add Row]

• b) What is the size of the archaeological site to be investigated?

  Please specify in # of acres.

• c) Statement of Objectives/Research Design

  Summarize the research objectives of the proposed project and describe the methods and procedures to be employed. Discuss planned historical and/or archaeological research, field study techniques and sampling designs, techniques of analysis to be employed, plans for report development and distribution, and curation plans for the archaeological specimens and records.

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• d) Principal Investigator and Key Personnel

  Identify the principal investigator and key project personnel, if known. Include curriculum vitae for key project personnel. This documentation must clearly demonstrate that the Principal Investigator meets the Secretary of the Interior's Professional Qualification Standards for Archaeology, located at http://www.nps.gov/history/local-law/arch_stnds_9.htm.

  	Key Project Personnel	Responsibility	Delete
  1			[Add Row]

For Acquisition projects, enter the full purchase price of the historic property and the appraised value of the property. For donated properties to be used as match, enter the appraised value of the property.

• a) Full Purchase Price of Historic Property

• b) Prorated Value for Match Contribution ONLY

  The value of purchased property will be accepted as a cash match contribution, with the following conditions:

  1. The purchased property must be the historic property or archaeological site that is the subject of the project for which grant funds are requested.
  2. Purchase of the property must take place during the grant period.
  3. Only the value of the historic building and its footprint or the portion of the property occupied by the archaeological site is eligible for contribution to the required match. The value must be based on a complete summary appraisal prepared by a Florida State Certified General Real Estate Appraiser.
  4. Legal fees and other costs associated with the purchase are not eligible match contributions.

  The value of property purchased via mortgage will be accepted as a cash match contribution with the following conditions:

  1. The purchased property must be the historic property or archaeological site that is the subject of the project for which grant funds are requested.
  2. Purchase of the property and mortgage payments must take place during the grant period.
  3. Only the value of the down payment and any mortgage payments (minus any escrowed insurance and ad valorem payments) is eligible for contribution to the required match.
  4. Legal fees and other costs associated with the purchase are not eligible match contributions.

  The value of donated property will be accepted as an in-kind match contribution, with the following conditions:

  1. The donated property must be the historic property or archaeological site that is the subject of the project for which grant funds are requested.
  2. Donation of the property must take place during the grant period.
  3. Only the value of the historic building and its footprint or the portion of the property occupied by the archaeological site is eligible for contribution to the required match. This value must be based on a complete summary appraisal prepared by a Florida State Certified General Real Estate Appraiser.
  4. Legal fees and other costs associated with the donation are not eligible match contributions.

  Use the following formula to determine the value of cash or in-kind match contribution for donated property:

  1. Area of Land in Acres X 43,560 = Area of Land in SQ FT
  2. Appraised Value of Land ÷ Area of Land in SQ FT = Value of Land per SQ FT
  3. Value of Land per SQ FT X Area of Building's First Floor (or Archaeological Site) in SQ FT = Value of Footprint
  4. Value of Footprint + Appraised Value of Building = Value of Footprint
  5. 1) Area of Land in Acres

  6. 2) Appraised Value of Land

  7. 3) Area of Building's First Floor (or Archaeological Site) in SQ FT

  8. 4) Appraised Value of Building

  9. 5) Value of Match Contribution (as calculated with formula provided)

Enter name of the Property Owner and choose the appropriate owner type. If applicant is not the owner of the property, the applicant must secure owner concurrence if the proposed project is site-specific. Use the Signature Form in the Application Checklist to document Owner Concurrence.

• a) Is the Applicant the owner of the property?

  • Yes
  • No
• b) Current Owner

• c) Type of Ownership (Select One)

  • Non-Profit Organization
    For purposes of this program, a Non-Profit Organization is defined as a corporate entity registered pursuant to Chapter 617, F.S. Florida Statutes as a Florida non-profit corporation with the Division of Corporations, Florida Department of State. Non-profit grantees must maintain active non-profit status with the Division of Corporations during the grant period. Exception: To qualify as a "non-profit organization," organizations from outside of Florida must have been determined by the U.S. Department of the Treasury, Internal Revenue Service, to be exempt from federal income tax under section 501(c) of the Internal Revenue Code.
  • Private Individual or For-Profit Entity
    Note: Properties owned by private individuals or for-profit entities are not eligible for grant funding with the exception of acquisition projects and site-specific archaeological projects being undertaken by an eligible applicant organization. For acquisition projects in which the current owner is a private individual or a for-profit entity, the owner must provide a signed commitment to donate or sell the property to the applicant.
    Donation or sale must occur during the grant period.
  • Governmental Agency

• Provide a brief explanation of immediate threats to the historic property, site, or area such as proposed demolition, extensive structural damage, on-going site disturbance for archaeological sites, planned re-zoning, etc. Documentation of such threats should be included in Attachment J. Examples of documentation to be included are newspaper articles or public notices discussing proposed demolition of the historic site or proposed development directly impacting the site.

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• Have you included supporting documentation of threats to the property in Attachment J?

  • Yes
  • No

• a) For Historic Structures and Archaeological Sites, enter the Florida Master Site File (FMSF) Number (ex. 8ES1234)

  Note: The applicant is responsible for submitting a current, complete, and accurate FMSF form. A new FMSF form must be submitted with all applications. If a FMSF form for the property does not currently exist, the applicant is responsible for completing a form and providing the required map and photograph(s). For information and assistance, contact FMSF staff at Florida Master Site File via telephone at 850.245.6440 or 800.847.7278. See http://www.flheritage.com/preservation/sitefile/ for more information on the FMSF. Two copies of an up-to-date FMSF form must be included. One copy will be kept with your application; grants section staff will deliver the second copy to the FMSF. Do not submit the FMSF forms to the FSMF office.

• b) For Historic Property, Date of the Original Construction (mm/dd/yyyy)

• c) For Historic Property, Date(s) and Description of Major Alterations

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• d) Original Use of Historic Property

• e) Current Use of Historic Property

• f) Proposed Use of Historic Property

• g) For Archaeological Sites, Provide the Cultural Affiliation of the Site and Dates of Use or Occupation

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• h) Please explain the historic significance for the property/site. Please refer to National Register of Historic Places (NRHP) criteria for eligibility and, if applicable, the NRHP nomination for the property before developing your response to this question. See the official National Register website for criteria at http://www.nps.gov/nr/publications/bulletins/nrb15/nrb15_2.htm for guidance.

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Indicate the type of designation currently held by the historic property or site. For properties or sites that have been listed in the Historic Places (also referred to as the National Register in this application) or are contributing properties or sites within a National Register District, please provide the date that the property, site or district was listed. Indicate each type of Historical Designation currently held by the project historic property or site. Select the types of designations held by checking the appropriate box and providing the associated information below.

• Indicate each type of Historical Designation currently held by the project historic property or site:

  • Individual National Register Listing(s)
  • National Register District - Contributing Resources
  • Determined Eligible by the National Park Service or Potentially Eligible by the Division
  • Individual Local Designation
  • Local Designated District -Contributing Resources
  • None of the Above
• If you checked Individual National Register, please provide the title of listing(s):

• If you checked Individual National Register, please provide the date of listing(s):

• If you checked National Register District, please provide the title of listing(s):

• If you checked National Register District, please provide the date of listing(s):

• If you checked Individual Local Designation(s), please provide the name of the property:

• If you checked Individual Local Designation(s), please provide the Date Designated:

• If you checked Individual Local Designation(s), please provide the Designating Entity:

• If you checked Local Designated District, please provide the name of the district:

• If you checked Local Designated District, please provide the Date of District Designated:

• If you checked Local Designated District, please provide the Designating Entity:

• Indicate the level(s) of local protection currently afforded the historic property or site that is the subject of this funding request. Select the types of protections held by checking the appropriate boxes below.

  • Local Ordinance
  • Local Ordinance Design Review
  • Preservation or Conservation Easement
  • Protective/Restrictive Covenant
  • Maintenance Agreement
  • Other
• If you checked Conservation Easement, please explain:

• If you checked Protective/Restrictive Covenant, please explain:

• If you checked Maintenance Agreement, please explain:

• If you checked Other, please explain:

• a) What is the estimated or anticipated Annual Visitation for the project property, site, or museum exhibit?

• b) What is the basis of this estimate?

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• a) What is the anticipated annual cost of maintenance of the subject historic property, archaeological site or museum exhibit on completion of the project?

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• b) What is the source of the funding?

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• a) Organization Name

• b) Address

• c) City

• d) State
  Florida Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tenneseee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming
• e) Zip

• f) Type of Applicant
  Type of Applicant Non-Profit Organization State Agency City or County Agency Certified Local Government
• g) Organization/Entity Years in Existence

• h) Name Organization's Chief Officer

• i) Title of Organization's Chief Officer

• j) Chief Officer's Email Address

• k) Chief Officer's Phone Number

• l) Applicant Organization's Federal Employer ID No.

• m) SAMAS No. (State Agencies ONLY)

• n) Ending Date Applicant Organization's Fiscal Year (e.g., June 30)

• o) Applicant Organization's Web Site

Indicate the population of the community and county where the project is located as determined by most recent edition of "Florida Estimates of Population," available at your public library and linked in a) and b) below.

• a) Community or City Population (Find City Population)

• b) County Population (Find County Population)

• Please provide the information requested regarding state legislative and congressional representation for the project location. Use the link provided for assistance in finding your legislative information. Be careful to provide accurate and current information.

• c) State House of Representatives District Number and Name of Representative for Project Location. (Find Information regarding Representatives)

• 1) House of Representatives District Number(s)

• 2) Representative Name

• d) State Senate District Number and State Senator for the Project Location (Find Information regarding Senators)

• 1) Senator District Number(s)

• 2) Senator Name

• e) Congressional District Number of U.S. Congressional Representative for the Project Location (Find Information regarding Congressional Representative)

• 1) Congressional District Number(s)

• 2) Congressperson Name

The Project Contact is the applicant organization's primary contact for the application review process. In addition to being available to answer questions from Division of Historical Resources staff regarding the proposed project and application, the Project Contact is usually the individual who will be administering the project, if it is funded. Please provide the designated Project Contact's name, address, daytime phone number, FAX number and e-mail address in space provided.
Note: If the Project Contact changes after the application is submitted, it is the responsibility of the applicant organization to provide timely notification of such change to the Division.

• a) Name

• b) Address

• c) City

• d) State
  Florida Alabama Alaska Arizona Arkansas California Colorado Connecticut Delaware District of Columbia Georgia Hawaii Idaho Illinois Indiana Iowa Kansas Kentucky Louisiana Maine Maryland Massachusetts Michigan Minnesota Mississippi Missouri Montana Nebraska Nevada New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon Pennsylvania Rhode Island South Carolina South Dakota Tenneseee Texas Utah Vermont Virginia Washington West Virginia Wisconsin Wyoming
• e) Zip

• f) Daytime Telephone No.

• g) Telephone Extension:

• h) Fax Number

• i) Email Address

  Email is the Department of State's primary source of contact. It is the responsibility of the applicant to keep this information current at all times.

Please provide the following information regarding the applicant's previous grant assistance from the Department of State (DOS), other granting entities, and current administrative support in a) - c) below.

• a) Has the applicant received previous grant assistance from the Department of State (DOS) within the past five years, or does the applicant have any open grants with DOS? Please use the DOS Grant History Online Search Tool and the Division’s Grant Recipients Online Search Tool to find this information. If yes, please specify the year of the grant award, grant number, grant project name, the DOS Division that awarded the grant, the grant award amount, and its current status.

  • Yes
  • No
• If yes, specify the year of the grant period, the project name, the Division that awarded the grant, the amount of the award and current status.

  	Year	Grant No.	Grant Project Name	Granting Entity	Grant Amount	Open/Closed	Delete
  1						Open Closed	[Add Row]
  Totals, if any, are calculated in the review section.

• b) Has the applicant received previous grant assistance from entities other than the Department of State within the past five years?

  • Yes
  • No
• If yes, please specify the year of the grant award, grant number, grant project name, the granting entity, the grant award amount, and its current status.

  	Year	Grant No.	Grant Project Name	Granting Entity	Grant Amount	Open/Closed	Delete
  1						Open Closed	[Add Row]
  Totals, if any, are calculated in the review section.

• c) Please list those persons who will be directly involved with the administration of the grant should this application be successful. This should include the Project Contact listed and all other individuals who will have a role in the execution of the grant project. Please list below the individuals' names, roles or titles within the applicant organization (if applicable), percentage of work time dedicated to grant administration, and anticipated duties.

  	Name	Role or Title	Precentage of Time	Delete
  1				[Add Row]

• Were any of the individuals listed in c) above involved with the administration of previous grants listed in questions a) or b)?

  • Yes
  • No
• If yes, please indicate which grant(s) and briefly describe their administrative responsibilities. Also, describe any additional grant experience they have in the space below.

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