Bureau of Historic Preservation Online Grants System
2018 Special Category Grant Application Preview
Application Review Overview:
Grant Applications are reviewed annually and ranked in a public meeting by the Florida
Historical Commission. All
grants are awarded by the Secretary of State, based on the recommendations of the Florida Historical Commission and funding
appropriated by the Florida Legislature.
Special Category Grant Guidelines
For additional information regarding the grant program, the requirements of the program and definitions, please refer to the Special Category Grant Guidelines available at the Division of Historic Resources web page http://dos.myflorida.com/historical/grants/
Application Limitations:
Applicants may have no more than one (1) previously awarded Special Category Grants open at the time of application. Applications from applicants with more than one open Special Category Grant shall be declared ineligible and the grant Applicant will be notified.
An Applicant from the same organization may not submit more than one Special Category Grant application under a single application deadline. State agencies, county or city governments, or universities may submit single applications from more than one division or department during any grant cycle provided that those divisions or departments are separate and distinct budgetary units and provided that the applications do not address the same facility, project, or site.
Enter the full name of the applicant organization. Please note that there can only be one applicant organization per application. For Non-profit Organizations, provide documentation of non-profit status in Attachment I.
In the space provided below, briefly describe the scope of work for the project for which funding is requested. Indicate how you intend to use the funds requested and the required match, describing each of the major work items involved and what the end product will be. NOTE: Do not use this space to describe the history or historic significance of the property or properties. This information should be recorded as part of the response to Question 20, below.
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8. Major Elements and Responsible Entities
For each of the major work items listed above, describe the major elements of the project and indicate the type of entity (.e.g., consultant, in-house personnel, volunteers, general contractor) responsible for each project element.
Major Project Elements
Entity Type Responsible
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9. Tentative Project Timeline
Please specify the project start and end month and year below, indicate all major elements of the project for which funding assistance is
requested (see your responses), the anticipated time required to complete each of the project elements and the planned sequence of these activities. Starting Date is the project start date. Projects must be completed. Projects shall begin no earlier than July 1, 2017 and must end no later than June 30, 2019.
Project Activity
Starting Date
Ending Date
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Describe project-related activities that will increase project visibility and further the objective of improving public awareness
of the project's significance and the importance of preserving your property (if applicable) and other historic properties in your
community. Such activities may include but are not limited to: a series of press releases describing your preservation or exhibit
project and its progress, or a public open house at the site of a major archaeological excavation.
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Explain why this exhibit is important to Florida History.
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Describe each of the following major elements of the exhibit in sufficient detail to demonstrate how the exhibit will be
produced and what methods will be used to achieve your project goals. Include research, artifact selection, text/script
development, design, fabrication, installation, educational programming, and promotion. Include preliminary exhibit
design documents, if available.
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Provide detailed plans for programs, workshops, and publications associated with the exhibit.
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Describe how artifacts will be used in the project. Please describe in detail the conservation measures to be used in
the exhibit to protect the artifacts. If objects are to be loaned from other institutions, please include letters of
confirmation from the lending institutions in Attachment G.
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e) Exhibit Size/Type
NOTE: If the exhibit is designed to travel and you have already received commitments from participating institutions and venues, please include them in Attachment G.
f) Key Research and Exhibit Development Personnel
Identify key project personnel, if known. Include curriculum vitae for key project personnel. This
documentation must clearly demonstrate that project oversight will be provided by a historian meeting the
Secretary of the Interior's Professional Qualification Standards for History located at http://www.nps.gov/history/local-law/arch_stnds_9.htm.
Key Project Personnel
Responsibility
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Provide in Attachment G: Curriculum vitae for all key project research and exhibit development personnel, if known. If objects are to be loaned from other institutions or individuals for exhibit, include letters of confirmation from lending institutions. If the exhibit is designed to travel, include letters of commitment from participating institutions.
a) Previous Archaeological Site Reports or Surveys
Provide the title, publication date, if applicable, and author or principal investigator of any previous archaeological site reports or surveys of the property. Include one copy of applicable previous site reports and/or surveys.
Report/Survey Title/Author or Principal Investigator
Date
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Please specify in # of acres.
Summarize the research objectives of the proposed project and describe the methods and procedures to be employed.
Discuss planned historical and/or archaeological research, field study techniques and sampling designs, techniques of analysis to be employed, plans for report development and distribution, and curation plans for the archaeological specimens and records.
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d) Principal Investigator and Key Personnel
Identify the principal investigator and key project personnel, if known. Include curriculum vitae for key project
personnel. This documentation must clearly demonstrate that the Principal Investigator meets the
Secretary of the Interior's Professional Qualification Standards for Archaeology, located athttp://www.nps.gov/history/local-law/arch_stnds_9.htm.
Key Project Personnel
Responsibility
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Provide in Attachment H previous archaeological site reports or surveys of the property that are the subject of the proposed archaeological excavation project should be submitted, if available. Include curricula vitae for principal investigator and other key personnel, if known.
For Acquisition projects, enter the full purchase price of the historic property and the appraised value of the property.
The total purchase price shall not exceed 100% of the value of the property as determined by a complete appraisal prepared by a Florida State Certified General Real Estate Appraiser. If the appraisal exceeds $500,000, a second appraisal must be obtained. In such case, the total purchase price shall not exceed 100% of the average of the two appraisals.
The value of donated property can be accepted as part of the match.
For Acquisition of archaeological sites, the land to be purchased must be demonstrated by professional archaeological survey to contain the archaeological site that is the subject of the acquisition.
Only the purchase of the historic property or archaeological site is eligible for grant funding. All closing costs are the responsibility of the applicant organization.
b) Appraised Value
The value of donated property will be accepted as an in-kind match contribution, with the following conditions:
The donated property must be the historic property or archaeological site that is the subject of the project for which grant funds are requested.
Donation of the property must take place during the grant period.
Only the value of the historic building and its footprint or the portion of the property occupied by the archaeological site is eligible for contribution to the required match. This value must be based on a complete appraisal prepared by a Florida State Certified General Real Estate Appraiser.
Legal fees and other costs associated with the donation are not eligible match contributions.
Provide in Attachment C: Representative photographs of the project site.
Provide in Attachment F: Appraisal(s), purchase agreement, title/owner search, certified land survey, and archaeological survey report, if applicable.
15. Completed Project Activities
Provide a summary of the project-related activities completed at the time of application submittal. Such activities may include architectural studies or plans, preservation planning activities, archaeological research accomplished such as research design or previous excavation or site assessment work, or museum exhibit research and design. Should they have already been completed, your architectural project schematics or construction documents or your museum exhibit research and design schematics must be included with this application’s supporting materials in Attachment L.
Briefly describe the Project Activities completed to date below. (Please include the value/amount expended for each and the dates of completion.)
Activity Description
Date Completed
Cost/Value
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Important: In listing the items to be paid with grant funds and matching funds, please remember:
a) The following categories of expenditures are some of the non-allowable costs for the use of grant funds or as contributions to required match, for a complete list please refer to the Special Category Grants Guidelines:
Expenditure for work not included in the Scope of Work.
Expenses incurred or obligated prior to or after the Grant Period.
Expenditure for work not consistent with the applicable historic preservation standards promulgated by the National Park Service, United States Department of the Interior or the Division for the types of projects indicated. Please view the Secretary of the Interior’s Guidelines at http://www.nps.gov/tps/standards.htm and http://nps.gov/history/local-law/arch_stnds_0.htm for more information.
Expenditures for furniture and equipment, unless specifically authorized as a part of the grant project.
Private entertainment, food, beverages, plaques, awards, or gifts.
Indirect costs including overhead, non-grant related administrative costs, and general operating costs, except as allowed in Special Category Grants Guidelines.
Grantee operational support (i.e., organization salaries not related to grant activities, travel, supplies).
Vehicular circulation (drives) and parking; sidewalks, landscape features, planting, irrigation systems and site lighting (Exceptions: provision of code-required handicapped parking pad and walkway; sidewalk required to link code-required handicapped parking pad to the accessible entry, planting required to halt erosion, and limited site-lighting required for security).
Capital improvements to non-historic properties, except as approved for Museum Exhibit projects.
Insurance costs (Exception: costs for builder's risk, workers compensation and contractor's liability insurance.)
b) All grant and match expenditures must be incurred during the Grant Period, except as allowed in Special Category Grants Guidelines. Unless approved by the Division in writing in accordance with Special Category Grants Guidelines, costs incurred prior to the Grant Period will not be eligible for payment with grant funds or eligible to be credited as part of the applicant’s matching share. No costs incurred after the Grant Period has expired will be eligible for payment with grant funds or eligible to be credited as part of the grantee's matching share.
The applicant must provide at least a 25% cash match. The applicant can also provide a match of in-kind services or volunteer labor directly involved in project work, and the value of donated materials in order to successfully complete the project.
Public funds must be identified by source: e.g. appropriated funds, Community Development Block Grant funds, etc. Major private donations, such as foundation grants, should be clearly identified. See information below for details regarding match requirements. Applicants requesting REDI Match Reduction in question 6 shall only be required to provide a 10% match. See question 6 for additional details.
c) According to the Special Category Grants Guidelines, eligible Development activities involving religious property are limited to exterior work and interior work essential to the preservation of the property’s basic structural integrity. (Examples include: foundation repairs, repairs to columns, load bearing wall framing, roof framing, masonry repairs, and window and exterior door repairs.) Non-allowable costs include repair or restoration of interior features or finishes and other capital improvements to the interior and accessibility improvements.
d) In general, if an item or activity is not considered an allowable grant-funded expense, it will not be allowed as part of the applicant's match. See the Special Category Grants Guidelines for more information on match requirements.
e) Should you have questions regarding the eligibility for a specific activity for grant funding or contribution to match, please contact the Division's grants staff at 800.847.7278.
Project Budget
When the relationship between specific work items in the Project Budget and the objectives of the project may not be obvious, please provide clarification regarding the necessity for or contribution of those work items to the successful completion of the project.
The amounts listed in Total Grant Funds and Total Match values below must equal the totals listed in responses to Amount Requested and Match. A detailed description of the applicant's match must be addressed. Documentation of all match must be included in Attachment A).
Work Item Description
Grant Funds
Match Value
Match Type
Sub-Total
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17. Match Summary
The grand total of match amounts listed in the Match Summary below must equal the match total listed in responses to Question 4b. Documentation of availability and commitment of all match funds to the project must be included as Attachment A.
Description
Match Type
Amount/Value
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Enter name of the Property Owner and choose the appropriate owner type. If Applicant is not the owner of the property, the Applicant must secure Property Owner concurrence. The Applicant shall provide a letter from the Property Owner that documents that the Applicant has the permission of the Property Owner of record to conduct the proposed project on the owner’s property and that the Property Owner is in concurrence with this application for grant funding (Attachment M).
For purposes of this program, a Non-profit Organization is defined as a corporate entity registered pursuant to Chapter 617, F.S. Florida Statutes as a Florida non-profit corporation with the Division of Corporations, Florida Department of State. Non-profit grantees must maintain active non-profit status with the Division of Corporations during the grant period. Exception: To qualify as a "non-profit organization," organizations from outside of Florida must have been determined by the U.S. Department of the Treasury, Internal Revenue Service, to be exempt from federal income tax under section 501(c) of the Internal Revenue Code.
Note: Properties owned by private individuals or for-profit entities are not eligible for grant funding with the exception of acquisition projects and site-specific archaeological projects being undertaken by an eligible applicant organization. For acquisition projects in which the current owner is a private individual or a for-profit entity, the owner must provide a signed commitment to donate or sell the property to the applicant.
Donation or sale must occur during the grant period.
Provide a brief explanation of immediate threats to the historic property, site, or area such as proposed demolition, extensive structural damage, on-going site disturbance for archaeological sites, planned re-zoning, etc. Examples of documentation to be included are newspaper articles or public notices discussing proposed demolition of the historic site or proposed development directly impacting the site.
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Provide in Attachment J: Documentation of threat.
Note: The applicant is responsible for ensuring that all information in the current FMSF form is complete and accurate. As part of this application, the applicant is required to complete and submit a new form; staff may determine an application to be incomplete if the form(s) submitted is(are) a copy of one(those) that is(are) already in the Site File. If a FMSF form for the property does not currently exist, the applicant is responsible for completing and filing a form and providing the required map and photograph(s). For information and assistance contact the FMSF staff at Florida Master Site File / Phone: 850.245.6440 or 800.847.7278. Provide in Attachment E: Updated Florida Master Site File records for the project.
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h) Please explain the historic significance for the property/site. Please refer to National Register of Historic Places (NRHP) criteria for eligibility and, if applicable, the NRHP nomination for the property before developing your response to this question. See the official National Register website for criteria at nps.gov/nr/publications/bulletins/nrb15/nrb15_2.htm for guidance.
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Indicate the type of designation currently held by the historic property or site. For properties or sites that have been listed in the National Register or are contributing properties or sites within a National Register District, please provide the date that the property, site or district was listed. Indicate each type of Historical Designation currently held by the project historic property or site. Select the types of designations held by checking the appropriate box and providing the associated information below.
Historical Designation
Indicate each type of Historical Designation currently held by the project historic property or site:
If you checked Individual National Register, please provide the title of listing(s):
If you checked Individual National Register, please provide the date of listing(s) (mm/dd/yyyy):
If you checked National Register District, please provide the title of listing(s):
If you checked National Register District, please provide the date of listing(s) (mm/dd/yyyy):
If you checked Individual Local Designation(s), please provide the name of the property:
If you checked Individual Local Desigation, please specify the Date of Designation (mm/dd/yyyy):
If you checked Individual Local Designation(s), please provide the Designating Entity:
If you checked Locally Designated District - Contributing Resources, please specify the name of the District
If you checked Local Designated District, please provide the Date of District Designated (mm/dd/yyyy):
If you checked Local Designated District, please provide the Designating Entity:
22.
Indicate the level(s) of local protection currently afforded the historic property or site that is the subject of this funding request. Select the types of protections held by checking the appropriate boxes below.
What is the estimated or anticipated Annual Visitation for the project property, site, or museum exhibit?
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Provide a brief explanation of the Direct Economic Impact this project will have on the surrounding community. Include any information regarding number of jobs it will provide, if known. (1,500 character limit)
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a) What is the anticipated annual cost of maintenance of the subject Historic Property, archaeological site, etc. on completion of the project?
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b) What is the source of the funding?
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c) How much was spent on maintenance of the subject Historic Property, archaeological site or museum exhibit last year?
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d) How much is budgeted for maintenance of the subject Historic Property, archaeological site or museum exhibit in the year following completion of the project?
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Briefly describe any direct benefit the project will have on minority groups and/or the disabled. Include any alterations to the site that will make the site more accessible to the public. (1,500 character limit)
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Provide a brief description of the educational benefits of this project. Explain how the Project will educate the public on issues related to historic preservation, Florida history, and/or heritage preservation. (1,500 character limit)
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The project contact is the applicant organization's primary contact for the application review process. In addition to being available to answer questions from Division of Historical Resources staff regarding the proposed project and application, the project contact is usually the individual who will be administering the project, if it is funded.
Note: If the project contact changes after the application is submitted, it is the responsibility of the applicant organization to provide timely notification of such change to the Division.
Email is the Department of State's primary source of contact. It is the responsibility of the applicant to keep this information current at all times.
Please provide the information requested regarding state legislative and congressional representation for the project location. Use the link provided for assistance in finding your legislative information. Be careful to provide accurate and current information.
Please provide the following information regarding the applicant's previous grant assistance from the Department of State (DOS), other granting entities, and current administrative support in a) - c) below.
a) Has the applicant received previous grant assistance from the Department of State (DOS) within the past five years, or does the applicant have any open grants with DOS? Please use the DOS Grant History Online Search Tool and the Division’s Grant Recipients Online Search Tool to find this information. If yes, please specify the year of the grant award, grant number, grant project name, the DOS Division that awarded the grant, the grant award amount, and its current status.
If yes, specify the year of the grant period, the project name, the Division that awarded the grant, the amount of the award and current status.
Year
Grant No.
Grant Project Name
Granting Entity
Grant Amount
Open/Closed
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If yes, please specify the year of the grant award, grant number, grant project name, the granting entity, the grant award amount, and its current status.
Year
Grant No.
Grant Project Name
Granting Entity
Grant Amount
Open/Closed
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c) c) Please list those persons who will be directly involved with the administration of the grant should this application be successful. This should include the Project Contact listed and all other individuals who will have a role in the execution of the grant project. Please list below the individuals' names, roles or titles within the applicant organization (if applicable), percentage of work time dedicated to grant administration, and anticipated duties.